photos by The Greenspace

Top 15 Hamilton Meeting Venues

by Raashka Mannie | 07 Dec 2021

As a hub for activity and growth, Hamilton has a series of well-equipped and modern meeting venues. With a touch of Waikato’s signature charm, these meeting venues have a strong focus on productivity and functionality, all whilst offering handy amenities and other perks. No matter the size of your gathering, Hamilton and the greater Waikato Region is sure to have a meeting venue that suits your needs. You can venture to their tertiary education centres, contemporary spaces for thought and learning, to more traditional meeting venue options in the form of hotels and function centres. For more Hamilton venue options, you can check out our full guide here.

The Greenspace

Image by The Greenspace

As eco-friendly and modern as its name suggests, The Greenspace is a meeting venue with a mission. Mere minutes from the city centre, this Hamilton venue can host up to 40 guests and makes for the perfect space for meetings and other smaller gatherings. The Greenspace is focused on sustainable practices and giving back to the environment. For their innovation and dedication to the cause, The Greenspace won the Innovation Design: Building Design Award at the Waikato Sustainable Business Awards. They have a duo of spaces to choose from: the Kauri Room, hosting up to 30 guests, and the Totara Room, hosting up to 15. They also offer their kitchen for self-catering options, along with high-speed WiFi, secretarial support and state-of-the-art audiovisual equipment.


Windy Ridge

Image by Windy Ridge

Functions and events at Windy Ridge are as easy as can be with their combined experience and expertise. Located in Ohaupo Village, less than 10 minutes from Hamilton, Te Awamutu and Cambridge, this versatile venue features a dedicated events management team to help with the planning and running of your meeting. They have 2 main spaces for meetings: The Secret Garden Room, overlooking their flourishing gardens and Mount Pirongia, with an indoor area and conservatory joined with large bifold doors; and The Cellar Conference Room that boasts natural timber floors, floor to ceiling windows and an adjoining courtyard. Both spaces are filled with natural light and offer top-notch audiovisual facilities for your meeting. Windy Ridge also offers complimentary WiFi for you and your guests, as well as a fully licensed bar to make those after-work drinks all the simpler.


Claudelands Events Centre

Image by Cvent

A multi-zone venue just a short distance from Hamilton's city centre, Claudelands Events Centre has a staggering capacity of 6,000 guests and a total of 11 breakout rooms. In 2019, this Hamilton venue was designated 'Large Venue of the Year' at the EVANZ Awards. They are the third-largest venue in New Zealand, offering world-class facilities and 34 hectares of green land. Claudelands Events Centre offers top of the line audiovisual technology, ultra-fast fibre optics, on-site technical support for your event, optional on-site catering, and an experienced events team on hand to help you with the smooth running of your event. The spaces are flexible, able to be sized down or up depending on the nature of your meeting. Surrounded by manicured lawns, Claudelands Events Centre is a peaceful and professional meeting venue in Hamilton.


Ferrybank Conference Centre

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Have a meeting overlooking the riverside with Ferrybank Conference Centre. This meeting venue is a flexible space on the banks of the Waikato River. They specialise in hosting any number of events (with meetings most certainly on the list), featuring a team committed to delivering excellence. They have partnered with Kerr & Ladbrook Catering to offer you and your guests a truly divine experience. Ferrybank Conference Centre has a capacity of 250 guests, with 3 main spaces to choose from: the main venue, catering for up to 250; the canapé function venue, catering for up to 100; and, finally, the Casual Lounge, which caters for up to 25 and is most often used as the primary meeting space. Close to central Hamilton and equipped with WiFi and a range of audiovisual tech, Ferrybank Conference Centre is an ideal Hamilton meeting venue for hire.


Woodlands Estate

Image by Woodlands Estate

A historic and gorgeous New Zealand Homestead and Garden Estate established in the 1870s, Woodlands Estate plays host to many meetings in Hamilton. This meeting venue features a purpose-built function centre, opening onto acres of gardens and open space. Choose to have your meeting at The Homestead’s Kauri Room, The Long Lawn, The Village Green, Oaks Glade or The Wisteria Room & Garden. With room for over 400 guests, Woodlands Estate is used to hosting gatherings both large and small. They have high-speed WiFi, catering options, audiovisual assistance and more. Your meetings can be managed and organised by their seasoned events team, after which you can choose to dine on the lawn under the sun. Woodlands Estate features historic fireplaces, mature trees and so much more, making it a charming option for a meeting venue.


FMG Stadium Waikato

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FMG Stadium Waikato might be known for hosting Waikato’s rugby events, but that doesn’t mean you can’t hold your meeting there too. This Waikato venue has since grown into a wonderful venue choice for many events, including meetings. In the middle of Hamilton’s growing city centre, FMG Stadium Waikato offers plenty of space with a capacity of 350 guests and a total of 6 breakout rooms. It has a total of 8 spaces to choose from within the venue, with 5 levels, all equipped to host meetings of every size. FMG Stadium Waikato is a few minutes from Hamilton CBD and only 17km from the airport, making it a perfect choice for an inner-city venue. They also provide on-site catering options and video-conferencing facilities for your meeting. Why not take in the green fields as you and your guests discuss the finer details of business?


Waikato Tainui College

Image by UrbanPrint

Rural Waikato has so much more to offer than just tranquil scenery. Waikato Tainui College is less than an hour’s drive from Hamilton Airport and is set on a hill with glorious views of the Waikato River and Haakarimata Ranges. This venue offers 6 different spaces for your meeting, including the Main Room, Tamaki, Mangatoatoa, Pare Waikato, Te Koowhao and Atrium. The capacities vary anywhere from 12 to 150, making this venue a perfect choice for your meeting no matter its size. Waikato Tainui College also has on-site accommodation, on-site catering, WiFi throughout the rooms and extra meeting/breakout rooms if needs be. This venue is rich with cultural heritage, awarding your delegates the chance to connect with the roots of New Zealand in a truly serene setting.


Castaways Resort

Image by Castaways Resort

Castaways Resort gives you the chance to have a getaway with your meeting. With a reputation for hosting incredible bespoke events, Castaways Resort is an award-winning venue that is a scenic 90-minute drive from the centre of Hamilton. Their features include on-site accommodation, plenty of activities and entertainment, a spa, complimentary WiFi and stunning views of the ocean. Their spaces include The Main Cliff Top Venue, The Tasman Venue, The Village and Chalet Boardroom, hosting anywhere from 10 to 150 guests. These 4 options are all available for your meeting, with tons of natural light and their events team on hand to help make sure your meeting runs exactly as planned. Head to their Agave Restaurant for a bite to eat afterwards if you’re not after a privately catered meeting, or unwind at their Bersantai Day Spa after a long day of work. Castaways Resort is here to offer itself as a meeting venue that doubles as a point of rest and relaxation.



Image by Kerr & Ladbrook

Wintec Venues has award-winning facilities, centrally located in Hamilton CBD, offering uniqueness and stylishness in spades with their sleek, industrial design that makes it a perfect modern backdrop for all meetings no matter their scale. There are 2 Long Rooms and 2 Event Rooms to mix and match, along with the main Atrium for larger functions. There is also the Training Space, to be found at their Rotokauri Campus, favoured for meetings and smaller events. Wintec Venues has a capacity of 500 guests, and their venues come equipped with laptops, projectors, staging, microphones and lighting, as well as an audiovisual technician on-site to assist you if needs be. All of their spaces are located at their City Campus, and they have a list of preferred suppliers for you to work with, covering everything from catering to styling.


Novotel Tainui Hamilton

Image by Accor Hotels

Novotel Tainui Hamilton is one of Waikato’s leading hotels. Centrally located and on the banks of the Waikato River, this meeting venue can host up to 300 guests in over 6 contemporary spaces. They prioritise convenience and practicality, with state-of-the-art audiovisual equipment in every meeting space and high-speed WiFi. Their events management team is there to help you seamlessly plan your meeting, with additional options such as on-site accommodation and catering. Their spaces include Fairfield Room, Pukete Room, Whitiora Room, Union Room, Victoria Room, Claudelands Room, Cobham Room and Boardroom. Each one has varying capacities and some come with the offer of combination should you need more space. Novotel Tainui Hamilton is a venue that endeavours to give you everything you need for your meeting in one neat package.


SkyCity Hamilton

Image by SkyCity Media Group

In the middle of the city, SkyCity Hamilton is a flexible venue that overlooks the Waikato River and serves as a convenient space for corporate needs - including, of course, bespoke meetings and gatherings. This Hamilton venue can accommodate up to 600 guests, with 3 breakout rooms and personalised service for every event. There are 6 spaces in total to choose from, from meeting rooms that accommodate 20 to a theatre for 500, so your meeting can be as large or as little as you’d like. SkyCity Hamilton also comes with state-of-the-art in-house audiovisual equipment, with a dedicated and experienced team on hand to assist you. This meeting venue also features 8 restaurants, a casino, multiple bars and live entertainment for your guests. It’s one of Hamilton’s go-to venues with good reason.


Distinction Hamilton Hotel & Conference Centre

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Distinction Hamilton Hotel & Conference Centre is a trusted favourite amongst the corporate world, known for its impeccable service and top tier corporate facilities that make meetings a cinch. This Hamilton venue can host up to 600 delegates, offering 3 seminar rooms and 4 conference rooms, all with their own reception lounges and presentation facilities. They also offer on-site catering and accommodation options, creating bespoke menus for your meeting. Their hotel features a restaurant, bar, private dining room, gymnasium, 3 spa pools and indoor heated swimming pool, and free unlimited WiFi for your guests. Your meeting will be in good hands with Distinction Hamilton Hotel & Conference Centre’s dedicated events management team.


Ibis Tainui Hamilton

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Side by side with Novotel Tainui Hamilton is Ibis Tainui Hamilton, a hotel that boasts the only restaurant in the city with views of the Waikato River. In the heart of the city, Ibis Tainui Hamilton is a meeting venue of convenience, offering friendly service and quality meals. They have 3 meeting spaces, Pukeko, Hula and I-Meet, the former 2 able to be combined for an even bigger space and the latter specifically designed to host meetings. Ibis Tainui Hamilton can accommodate up to 80 delegates, offering on-site catering, accommodation and high-speed WiFi for your meeting. They also have audiovisual assistance, from data projectors to screens, so all your meeting’s needs are taken care of. Ibis Tainui Hamilton is a venue that emphasises comfort and ease of use, making for a sturdy meeting venue option.

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